There is a lot of talk on the news about identity theft and privacy breaches. A good way to protect your business is by hiring a shredding company to destroy your sensitive documents. To find a reputable company, look for testimonials on their website. They should also have accreditations from industry organizations to ensure compliance with state and federal regulations.
Protects Your Company’s Reputation
The news is replete with stories of businesses that have lost customers’ personal information. It is because identity thieves will do whatever it takes to steal this information. Shredding documents containing private information prevents it from falling into the wrong hands. When a business hires a secure shredding service, they can focus on their work without worrying about following information security protocols. It allows them to focus on their primary duties and makes it much easier to meet compliance requirements.
Many employees need more time to shred documents and their other duties. When this is the case, it can lead to a loss of productivity and take away from their other important tasks. Having professional shredding companies Fort Lauderdale come to your office regularly reduces the amount of paper clutter that can distract employees and cause potential privacy violations. Many of these services offer on-site shredding that is easy to observe and monitor, allowing you to make sure that your company’s sensitive data remains secure.
Protects Your Customers’ Information
While most information is now digital, many documents containing sensitive data and transactions must be stored and destroyed in paper. This information is at risk of theft and fraud if not disposed of properly when no longer needed. Hiring a secure shredding service is the best way to protect your customers’ information. These companies have the proper equipment to shred the paper into confetti-sized pieces. It will prevent it from being recovered and used for identity theft or fraud. They also have the necessary certifications to ensure they follow strict standards when protecting customer information. Hiring a secure shredding service can save your company a lot of time. It is much easier than relying on employees to shred documents in-house with a personal office shredder, which can be difficult to use and prone to breaking down or overheating.
Protects Your Employees’ Information
When documents containing sensitive information are left out in plain sight on desks, shared printers, or in trash cans and recycling bins, any number of people could come across them and steal that data. It is why always keeping a clean workspace is important and ensuring all paper is shredded regularly. Secure shredding services offer a great way to declutter your office, ensure the safety of all employees’ information, and help you stay compliant with federal and state privacy laws. Depending on your industry, there may be specific regulations that you need to follow, such as PCI (Payment Card Industry) or HIPAA (Health Insurance Portability and Accountability Act).
A reputable, secure shredding service will have a robust document destruction process that includes training, monitoring, and regular audits to help protect the privacy of customers’ and employees’ information. They can also provide plant-based and mobile shredding options that reduce environmental impact, a bonus for any business concerned about the environment.
Protects The Environment
With so much paper cluttering offices and businesses, it’s no wonder the environment is negatively affected. When these papers aren’t disposed of properly, they can end up in landfills or waterways. It is why it is so important for companies to work with a shredding service that can provide environmentally responsible document destruction. Having an employee in-house shred documents is a good idea. Still, it takes away from the person’s valuable time and prevents them from being able to do billable work for their company.
Additionally, in-office shredders are often less effective and can be prone to breaking down. With identity theft on the rise, businesses must do everything possible to keep their customer’s and client’s information safe. It includes shredding documents that contain sensitive information to prevent data breaches and other issues. Secure shredding services also allow businesses to comply with state and federal laws.